We have gone over a few great tools for people to use in their business. CRMs, email, document handling, video production, etc… but have you been using the best password practices?

Most systems nowadays have strong password requirements when creating an account. Even most systems that are major require you to add in two factor authentication. (This is when you have to type in a code that was sent to email, text, or key-fob when logging in) You might have even run into a password system that requires you to change the password after a certain amount of days. But not all systems are as advanced as these and practicing a good password strategy can help keep your information safe and secure.

Here is a great set of rules to follow when systems might not be in place to make sure that your password is strong enough. This is the recommended set of rules to follow per the United States Cybersecurity and Infrastructure Security Agency (US-CISA):

  • Use different passwords on different systems and accounts.
  • Use the longest password or passphrase permissible by each password system.
  • Develop mnemonics to remember complex passwords.
  • Consider using a password manager program to keep track of your passwords. (We did a previous blog on Lastpass)
  • Do not use passwords that are based on personal information that can be easily accessed or guessed.
  • Do not use words that can be found in any dictionary of any language.

Also remember to keep your system in check so that you can protect yourself from harmful viruses, spyware, and malware.


  • Keep your operating system, browser, and other software up to date.
  • Use and maintain antivirus software and a firewall.
  • Regularly scan your computer for spyware. (Some antivirus programs incorporate spyware detection.)
  • Use caution with email attachments and untrusted links.
  • Watch for suspicious activity on your accounts.